Privacy Policy

The following Privacy Policy sets out the rules for storing and accessing data on Users' Devices used to provide electronic services by the Administrator via the Service, as well as the rules for collecting and processing Users' personal data provided by them personally and voluntarily through the tools available on the Service.

§1 Definitions

1. Service - the website operating at https://domki-kolczewo.pl/
2. External Service - websites of partners, service providers, or clients cooperating with the Administrator
3. Service / Data Administrator - the Service Administrator and Data Administrator (hereinafter referred to as the Administrator) is FRANCOIS VAN GAEVEREN VGF KOLWATROS, Tax ID (NIP) 9552593037, conducting business at: Osadników Wojskowych 33, 72-514 Kołczewo, providing electronic services via the Service
4. User - a natural person for whom the Administrator provides electronic services via the Service.
5. Device - an electronic device with software through which the User accesses the Service
6. Cookies - text data collected in the form of files placed on the User's Device
7. GDPR - Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)
8. Personal Data - means information relating to an identified or identifiable natural person ("data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, identification number, location data, online identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person
9. Processing - means any operation or set of operations performed on personal data or sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction;
10. Restriction of processing - means the marking of stored personal data with the aim of limiting their processing in the future
11. Profiling - means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person's work performance, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements
12. Consent - the consent of the data subject means any freely given, specific, informed, and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her
13. Personal data breach - means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or unauthorized access to personal data transmitted, stored, or otherwise processed
14. Pseudonymization - means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures ensuring that the personal data are not attributed to an identified or identifiable natural person
15. Anonymization - Data anonymization is an irreversible process of operations on data that destroys / overwrites "personal data" making it impossible to identify or link a given record with a specific user or natural person.

§2 Data Protection Officer

1. Pursuant to Article 37 of the GDPR, the Administrator has not appointed a Data Protection Officer.
2. In matters concerning data processing, including personal data, contact should be made directly with the Administrator.

§3 Types of Cookies

1. Internal cookies - files placed and read from the User's Device by the ICT system of the Service
2. External cookies - files placed and read from the User's Device by the ICT systems of External Services. Scripts of External Services that may place Cookies on Users' Devices have been knowingly placed in the Service through scripts and services made available and installed in the Service
3. Session cookies - files placed and read from the User's Device by the Service during one session of a given Device. After the session ends, the files are deleted from the User's Device.
4. Persistent cookies - files placed and read from the User's Device by the Service until they are manually deleted. The files are not automatically deleted after the Device session ends unless the User's Device configuration is set to delete Cookies after the Device session ends.

§4 Data storage security

1. Mechanisms for storing and reading Cookies - The mechanisms for storing, reading, and exchanging data between Cookies saved on the User's Device and the Service are implemented through built-in web browser mechanisms and do not allow downloading other data from the User's Device or data from other websites visited by the User, including personal data or confidential information. It is also practically impossible to transfer viruses, trojans, and other worms to the User's Device.
2. Internal cookies - Cookies used by the Administrator are safe for Users' Devices and do not contain scripts, content, or information that could threaten the security of personal data or the security of the Device used by the User.
3. External cookies - The Administrator takes all possible measures to verify and select service partners in the context of Users' security. The Administrator chooses well-known, large partners with global public trust for cooperation. However, the Administrator does not have full control over the contents of Cookies originating from external partners. To the extent permitted by law, the Administrator is not responsible for the security of Cookies, their contents, or their license-compliant use by scripts installed in the service originating from External Services. The list of partners is included later in this Privacy Policy.
4. Cookie control
   1. The User may at any time independently change settings regarding the saving, deletion, and access to data stored in Cookies by this website using the built-in cookie management module.
   2. At the same time, the user may use the global cookie disabling options in the most popular browsers:
      • Manage cookies in Chrome
      • Manage cookies in Opera
      • Manage cookies in FireFox
      • Manage cookies in Edge
      • Manage cookies in Safari
      • Manage cookies in Internet Explorer 11
   3. The User may at any time delete all Cookies saved so far using the tools available on the User's Device through which the User uses the Service.
5. Risks on the User's side - The Administrator uses all possible technical means to ensure the security of data placed in Cookies. However, it should be noted that ensuring the security of such data depends on both parties, including the User's actions. The Administrator is not responsible for interception of this data, impersonation of the User's session, or its deletion as a result of the User's intentional or unintentional actions, viruses, trojans, and other spyware with which the User's Device may be or may have been infected. In order to protect themselves against these threats, Users should follow safe internet usage practices.
6. Storage of personal data - The Administrator ensures that every effort is made to keep personal data voluntarily entered by Users secure, that access to them is limited and carried out in accordance with their purpose and processing objectives. The Administrator also ensures that every effort is made to protect the data held against loss by applying appropriate physical and organizational safeguards.

§5 Purposes for which Cookies are used

1. Improving and facilitating access to the Service
2. Personalization of the Service for Users
3. Marketing, Remarketing in external services
4. Keeping statistics (users, number of visits, types of devices, connection, etc.)
5. Providing multimedia services
6. Providing social media services

§6 Purposes of personal data processing

1. Personal data voluntarily provided by Users are processed for one of the following purposes:
   1. Provision of electronic services:
      • Newsletter services (including sending advertising content with consent)
      • Services for sharing information about content posted on the Service in social media or other websites.
   2. Communication between the Administrator and Users in matters related to the Service and data protection
   3. Ensuring the Administrator's legitimate interest
2. Data about Users collected anonymously and automatically are processed for one of the following purposes:
   1. Keeping statistics
   2. Remarketing
   3. Ensuring the Administrator's legitimate interest

§7 Cookies of External Services

1. The Administrator uses javascript scripts and web components of partners within the Service, who may place their own cookies on the User's Device. Please remember that in your browser settings you can decide which cookies may be used by individual websites. Below is a list of partners or their services implemented in the Service that may place cookies:

   1. Multimedia services:
      • YouTube
      • Vimeo
   2. Social / integrated services:
      (Registration, Login, content sharing, communication, etc.)
      • Twitter
      • Facebook
      • Google+
      • LinkedIn
   3. Newsletter services:
      • GetResponse
   4. Statistics:
      • Google Analytics
      • Ahrefs
   5. Other services:
      • Google Maps
2. Services provided by third parties are beyond the Administrator's control. These entities may change their terms of service, privacy policies, data processing purposes, and methods of using cookies at any time.

§8 Types of data collected

1. The Service collects data about Users. Some data is collected automatically and anonymously, while some data is personal data voluntarily provided by Users when signing up for individual services offered by the Service.
   1. Anonymous data collected automatically:
      • IP address
      • Browser type
      • Screen resolution
      • Approximate location
      • Opened subpages of the service
      • Time spent on the relevant subpage of the service
      • Type of operating system
      • Address of the previous subpage
      • Referring page address
      • Browser language
      • Internet connection speed
      • Internet service provider
   2. Data collected during registration:
      • First name / surname / nickname
      • Email address
      • Phone number
      • IP address (collected automatically)
      • Tax Identification Number (NIP)
      • National Court Register number (KRS)
      • REGON number
   3. Data collected during Newsletter subscription
      • First name / surname / nickname
      • Email address
      • IP address (collected automatically)
2. Some data (excluding identifying data) may be stored in cookies. Some data (excluding identifying data) may be transferred to a statistical service provider.

§9 Access to personal data by third parties

1. As a rule, the only recipient of personal data provided by Users is the Administrator. Data collected as part of the services provided are not transferred or resold to third parties.
2. Access to data (most often based on a data processing agreement) may be held by entities responsible for maintaining infrastructure and services necessary to operate the service, i.e.:
   1. Hosting companies providing hosting or related services for the Administrator
   2. Companies through which the Newsletter service is provided
   3. IT service and support companies performing maintenance or responsible for maintaining IT infrastructure
   4. Companies responsible for the Administrator's accounting (in the event of using the Administrator's paid Services)
   5. Companies responsible for delivering physical products to the User (postal / courier services where written information needs to be sent)
3. Entrusting personal data processing:
   1. Newsletter - In order to provide the Newsletter service, the Administrator uses the services of a third party - the GetResponse service. Data entered in the newsletter signup form are transferred, stored, and processed in the external service of that provider.
      Please note that the indicated partner may modify its privacy policy without the Administrator's consent.
   2. Hosting, VPS, or Dedicated Server services - In order to operate the service, the Administrator uses the services of an external hosting, VPS, or Dedicated Server provider - ABHOST Sp. z o.o. All data collected and processed in the service are stored and processed in the provider's infrastructure located within the borders of the European Union. Access to the data may be possible as a result of service work performed by the provider's personnel. Access to such data is governed by the agreement concluded between the Administrator and the Service Provider.
   3. Website maintenance services - In order to maintain the website, the Administrator uses the services of an external service provider - ABHOST Sp. z o.o. . Personnel of the indicated entity have access to data entered by users during registration and editing of the user account and/or data concerning the Newsletter service. Access to such data is governed by the agreement concluded between the Administrator and the Service Provider.
4. Transfer of personal data:
   1. Accounting services - In the event of concluding a transaction, some personal data of natural persons or data of natural persons conducting business activity are transferred to the entity providing accounting services to the Administrator. The transfer of this data is regulated by the law and the agreement concluded between the Administrator and the Service Provider.
   2. Courier services - In the event of concluding a transaction that requires transfer of the subject matter of the transaction by post or courier, some personal data of natural persons or data of natural persons conducting business activity are transferred to the entity providing postal / courier services to the Administrator, selected by the User. The transfer of this data is governed by the agreement concluded between the Administrator and the Service Provider.

§10 Method of processing personal data

1. Personal data voluntarily provided by Users:
   1. Personal data will not be transferred outside the European Union unless they have been published as a result of the User's individual action (e.g. posting a comment or entry), which will make the data available to every person visiting the service.
   2. Personal data will not be used for automated decision-making (profiling).
   3. Personal data will not be resold to third parties.
2. Anonymous data (without personal data) collected automatically:
   1. Anonymous data (without personal data) will be transferred outside the European Union.
   2. Anonymous data (without personal data) will not be used for automated decision-making (profiling).
   3. Anonymous data (without personal data) will not be resold to third parties.

§11 Legal grounds for processing personal data

1. The Service collects and processes Users' data on the basis of:
   1. Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)
      • Art. 6(1)(a)
        the data subject has given consent to the processing of his or her personal data for one or more specific purposes
      • Art. 6(1)(b)
        processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
      • Art. 6(1)(f)
        processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party
   2. Act of 10 May 2018 on the Protection of Personal Data (Journal of Laws 2018 item 1000)
   3. Act of 16 July 2004 - Telecommunications Law (Journal of Laws 2004 No. 171 item 1800)
   4. Act of 4 February 1994 on Copyright and Related Rights (Journal of Laws 1994 No. 24 item 83)

§12 Period of personal data processing

1. Personal data voluntarily provided by Users:

   As a rule, the indicated personal data are stored only for the duration of providing the Service within the Service by the Administrator. They are deleted or anonymized within up to 30 days from the moment the provision of services ends (e.g. deletion of a registered user account, unsubscribing from the Newsletter list, etc.)

   An exception is a situation that requires securing the legally justified purposes of further processing of such data by the Administrator. In such a case, the Administrator will store the indicated data, from the time of the User's request for their deletion, no longer than for a period of 3 years in the event of violation or suspected violation of the service regulations by the User

2. Anonymous data (without personal data) collected automatically:

   Anonymous statistical data, which do not constitute personal data, are stored by the Administrator for the purpose of keeping service statistics for an indefinite period

§13 Users' rights related to the processing of personal data

1. The Service collects and processes Users' data on the basis of:
   1. Right of access to personal data - Users have the right to obtain access to their personal data, exercised upon request submitted to the Administrator
   2. Right to rectify personal data - Users have the right to request that the Administrator immediately rectify personal data that are inaccurate and / or complete incomplete personal data, exercised upon request submitted to the Administrator
   3. Right to erasure of personal data - Users have the right to request that the Administrator immediately delete personal data, exercised upon request submitted to the Administrator. In the case of user accounts, deletion of data consists in anonymizing data enabling identification of the User. The Administrator reserves the right to suspend execution of the request for deletion of data in order to protect the Administrator's legitimate interest (e.g. when the User has breached the Terms and Conditions or the data were obtained as a result of correspondence).
      In the case of the Newsletter service, the User may independently delete their personal data using the link included in each email message sent.
   4. Right to restrict processing of personal data - Users have the right to restrict processing of personal data in cases indicated in Article 18 of the GDPR, including contesting the accuracy of personal data, exercised upon request submitted to the Administrator
   5. Right to data portability - Users have the right to obtain from the Administrator personal data concerning the User in a structured, commonly used, machine-readable format, exercised upon request submitted to the Administrator
   6. Right to object to the processing of personal data - Users have the right to object to the processing of their personal data in cases specified in Article 21 of the GDPR, exercised upon request submitted to the Administrator
   7. Right to lodge a complaint - Users have the right to lodge a complaint with the supervisory authority dealing with personal data protection.

§14 Contact details of the Administrator

1. The Administrator may be contacted in one of the following ways
   1. Postal address - Osadników Wojskowych 33, 72-514 Kołczewo
   2. Email address - kontakt@domki-kolczewo.pl
   3. Telephone call - +48 724 037 715
   4. Telephone call - +48 723 636 526
   5. Contact details - available at: https://domki-kolczewo.pl/kontakt

§15 Service requirements

1. Restricting the saving and access to Cookies on the User's Device may cause some functions of the Service to malfunction.
2. The Administrator shall not be liable for improperly functioning Service features if the User in any way limits the ability to save and read Cookies.

§16 External links

1. Within the Service - in articles, posts, entries, or Users' comments - there may be links to external websites with which the Service owner does not cooperate. These links and the pages or files indicated by them may be dangerous for your Device or pose a threat to the security of your data. The Administrator is not responsible for content located outside the Service.

§17 Changes to the Privacy Policy

1. The Administrator reserves the right to make any changes to this Privacy Policy without the need to inform Users in the scope of using and processing anonymous data or using Cookies.
2. The Administrator reserves the right to make any changes to this Privacy Policy regarding the processing of Personal Data, of which Users having user accounts or subscribed to the newsletter service will be informed via email within 7 days from the date the provisions are changed. Continued use of the services means becoming acquainted with and accepting the changes introduced to the Privacy Policy. If the User does not agree with the changes introduced, they are obliged to delete their account from the Service or unsubscribe from the Newsletter service.
3. The changes introduced to the Privacy Policy will be published on this subpage of the Service.
4. The introduced changes come into force upon their publication.